Using a BPM tool in Educational Institutions

We have experience making Educational Institutions more efficient. Discover how several companies improve their performance by choosing the right BPM tool.

Choosing what your company needs

Educational entities have dozens of administrative processes, often carried out through endless mails, even paperwork. Automating these processes allows a paperless, more orderly management, significantly reducing the time consumed. The physical location of teachers and administrative staff will no longer be relevant, in an automated process they can participate and complete their tasks from anywhere in the world. Flokzu offers a complete solution for the processes you have now and those that will arise in the future.

Objective data

Using Flokzu, you will obtain objective data regarding the performance of your processes, both active and past. You can set up Custom Reports with the information your team values most.

Task management

Reach your goals by managing each task. Track their status from the beginning to the end. Know where the bottlenecks are, and obtain the information and data you need to optimize every task in your processes.

Autonomy

Model your processes as your company may need and adapt them as you want. With low-code / no-codee technology, you will be able to automate any process without IT knowledge or external consultants.

Agility

Managing your processes will result in an agile company. Make decisions in half the time you are making them now. All involved parties will be able to continue working as efficient and effective as ever.

Increase productivity & revenue

Every participant will be able to complete their tasks on time, resulting in a more efficient operation. Increase your revenue by continuously improving your processes.

Digital transformation

Have in one place all your digital documents, databases, forms, and the processes associated with them. Eliminate all the inefficiency of handling a million spreadsheets, emails, or even Whatsapp messages.

Special activities coordination

Often at educational institutions, special activities and events have to be organized and coordinated through numerous departments. This process involves a huge amount of communication and synergy between multiple departments and people involved.
Automating this process with a collaborative tool allows this exchange of information and resources to go as smoothly and efficiently as possible. In one single process, you can collect all the information into a custom form and then add all the attachments you may need to perform each task. The automation of this process will save time and make the organization more efficient.
Notice of unexpected absence

For this process, a major feature largely used is the public form. This feature, exclusive from Flokzu, will allow anyone, even if it’s not registered as a Flokzu user, to start a specific process by filling out the form.
You can embed the form on your website or send the link in an email, and anyone who receives it can fill it out. Having an easy way to register an unexpected absence means more time left for organizing who would cover for the absentee or any other coordination. This will allow the organization to function with a high degree of agility.
Request of investments in fixed assets
(buildings, instruments, technology, etc.).

It doesn’t mean that the process has to be slow. If you have all the information you need, you can make this decision easily and efficiently.
Model without any external consultancy or IT knowledge, the process that fits the needs of your organization. With a drag and drop interface, making a form to start this process has never been easier. With Flokzu, every opportunity will be within your reach because you will make your organization more efficient and effective.
Request of per diems or advances

This is one of the most common processes in any organization. Automating this process will mean much less paperwork in many departments. You will gain time to spend on more relevant tasks and leave this routine process automated.
Another important benefit of automating this process with Flokzu is that it can be started anywhere from a mobile device, saving even more time and preventing people from forgetting to launch it. Also, having this process formally modeled will improve compliance with the corporate reimbursement policy.
New academic position request

Sometimes in educational institutions, a new academic position is required, and the process of hiring someone for this position is often very messy. A lot of time is spent on interviews that were not necessary, or the wrong candidates apply because the specifications were not clear. Hundreds of emails are exchanged between one department and another, and so forth.
You can model the process as it better fits the organization's needs. Establishing every step a resume has to take before arriving at an interview. After the interview, set up what are the next steps in case of hiring the candidate or not. All in the same workflow. Set up automatic notifications, and enjoy a smooth process that will give you an organized workspace and efficient results.