Using BPMN (the international modeling standard) and a simple drag-and-drop interface you can define the process workflow according to your organization's reality. Combine tasks, time management, business rules and notifications without writing a single line of code.
Define the form that needs to be completed at each step of the process with an amazing Form Builder. Multiple field types and visibility options can be combined to meet every possible need. Default values, auto-populated content, functions and scripts to save valuable time and avoid mistakes. Grid layout, sections, easy rearrangement to make your form as intuitive as possible.
Assignees will receive pending tasks on their Inbox. As the process instance moves along the workflow, each task will be assigned to a user or role automatically according to the set up. Each task will display fields, attachments and comments. Use filters and searches to quickly find what you need and identify which tasks are more urgent. Reassign tasks when needed and check the audit trail for changes.
Real time stats will show you how your processes are doing right now: What tasks are currently delaying a process? Which users/roles have more tasks assigned? Historical data will help you make better decisions: amount of processes launched, how many were completed and which tasks are more time-consuming. Custom Reports let you focus on what matters the most to you and your team. Share them with whoever you want or schedule to send via email (e.g. every week).
Form fields and workflow steps can be integrated with external systems via Zapier and Web Services (REST & SOAP). Every time a process instance goes through a given step on the workflow, it can notify one of your systems. An external action can launch a new process automatically. Form fields can be populated using external data and attachments can be added directly from Google Drive.
It is possible to create your own Custom Reports defining filters and display columns. Those reports can be shared with other users and sent via email to whoever you want. Schedule a report to receive relevant information from the previous days/weeks/months automatically.
Databases within Flokzu can be used as spreadsheets to store parameters, shared data among processes or just centralize information. Insert records, look for them and update information automatically using the API.
Add decision points to the workflow to adjust the path based on certain conditions (e.g. field values, decisions made or a combination of both). Allow concurrent tasks introducing parallelism.
Timers and Due Dates let you ensure that the process will run in a timely manner. After a certain time passes or a date arrives, you can reassign the task, send a notification or take whatever action you think fit.
Automated emails can be included at any step of the workflow, both to internal and external users. Customize recipients, subject and message of the email. Add form fields within the message body, which will be replaced with the actual value once sent.